Who a pilot is for
- Municipalities and water systems planning or running an LSLR program with customer-side replacement obligations.
- Engineering firms administering such programs and responsible for the documentation that survives them.
What a pilot review covers
- The applicable reasonable-effort requirement: the documented effort to obtain owner consent — at least four attempts by at least two methods (40 CFR §141.84(d)(3)(i)) — plus the state overlay for your program.
- Your current outreach record — what exists, what is reconstructible, what is not.
- Deployment scope: properties, languages, instrument requirements (notarization, recordability, grantee chain), and export obligations.
Watch the 3-minute walkthrough — a narrated tour of the synthetic Alder Run program: worklist, non-responsive drilldown, record-source labels, verification, and the ProofPack export. The demonstration shows record structure and verification; it is not legal advice or a compliance opinion.
The structured pilot review includes a working demonstration of the program console and homeowner flow against a synthetic program.
Start with a bounded review, not a platform commitment
Mock No-Access File Audit — $9,500 flat fee
Up to 15 sample properties from one active or recently completed LSLR phase — a review of the program's existing right-of-entry, refusal, non-response, and outreach records. Deliverables: a written gap memo, an access-risk scorecard, a findings CSV, and a sample ProofPack built from the program's own record types. The fee is credited toward a production pilot signed within 90 days. Larger sample sets or multi-phase reviews are quoted before work begins. If your current records are solid, the memo says so. (one-page scope, PDF)
No-Access File Closeout Review — from $12,500
For larger active or recently completed phase reviews: the same artifacts, framed for closeout — can each no-access file be reconstructed and packaged before the phase closes, including the material submitted annually to the state?
Structured Pilot Review — $15,000 flat fee, credited toward a production pilot
Deliverables: the program's regulatory overlay map (federal floor plus state requirements), current-record assessment, ROE/refusal workflow definition, instrument requirements, export obligations, pilot scope, and bid/spec language.
Production Pilot — from $35,000
Usually 250–500 properties. A limited deployment for one program phase: one ROE/refusal workflow, one export package. No system replacement, no GIS migration, no change to construction management. Pilot data can be exchanged by CSV/export unless a deeper integration is scoped. Communications and mailing costs are pass-through.
Pilot integration is intentionally narrow. Most pilots begin with a worklist export and return status fields plus ProofPacks; API or vendor-specific integration is scoped only after the access workflow proves useful. See How It Fits.
Program Deployment — scoped after pilot
Program fee plus per-property record fee.
The Mock No-Access File Audit and Structured Pilot Review are flat-fee engagements sized to fall within typical small-purchase authority. Procurement thresholds and approval paths vary by program; the flat-fee engagements are designed to be easy to scope, approve, and credit toward a pilot. The question they answer is the one that matters: what would it cost to reconstruct a defensible file later?
Reaching us
Write to compliance@entrystandard.org with the program name, the water system or firm, where the program stands (planning, funded, in outreach, in construction), and how access records are kept today — paper, spreadsheets, Survey123, DocuSign, LeadCAST, 120Water, or another workflow. We respond to program inquiries in order of compliance deadline.